Director Of Administration, Finance & Legal

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  • Italy + International
  • Full time
  • Management
  • Mid-Senior

About AliveShoes

AliveShoes gives talented and creative people all over the world the professional resources to design their own custom shoes and launch a shoe line from scratch.

Our community is international, made of designers, artists, students, creative people, and shoe lovers.
Our mission is to support and nurture them, so to help them achieve their dream of launching their own shoe line.

Our production is handled in Italy in the biggest and most prestigious shoe design and development cluster in the world called The Shoe valley (Located in Le Marche, Italy).

We are leading the biggest revolution in the footwear industry of the last 20 years. Joining us means to be at the upfront avant-garde of fashion-tech.

Job Description

AliveShoes is a multifaceted business:

We run a tech platform, we manage a supply-chain unit, a production network and we manage and nurture thousands of designers daily, from around the world.

The company is present in the USA, in the Netherlands, and in Italy.

You'll be leading the admin, financial and legal management of the company.

The role covers 3 main aspects:

1/ Administrative and legal management

Hiring and keeping constant communications with Lawyers and Accountants in each specific country.
Supervising the preparation of balance sheets of the three companies together with the accountants in each specific region.
Supervising the VAT, other Sales Taxes and other administrative compliance within the group.
Optimizing company structures, from both, taxation and organizational standpoint.
Managing all legal company documents.
Supervising the invoicing and admin processes.
Managing employment contracts and salaries.
Managing partnerships contracts with all relevant partners.
Manage IP and supervise IP issues.

2/ Financial and operational management

Managing bank accounts, online payment processors and credit cards.
Creating and supervising monthly, quarterly and yearly sales and cost budgets.
Analyzing and optimizing the cost structures of the supply chain.
Optimizing the price point and the business model.
Supervising all relevant business KPIs and identify strategies to improve them in time.

3/ Fundraising and investor relations

Actively searching for new potential investors, reach out and maintain a relationship with them
Creating new financial & analysis documents, business plans, due diligence documents, and presentations for new investors.
Preparing documents and reports for existing shareholders.

You'll be working together with the CEO.


Fluent English spoken and written.

Fluent Italian spoken and written.

You hold a bachelor's degree in economics or engineering, MBA is preferred.

You have worked at least 5 years in a relevant position in administration, tax, legal or financial management either in an investment bank, in a venture fund, or in a company.

You are very good with paperwork, contracts, invoicing set-up, taxes.

You are great at finding the right advisors for legal and accounting matters, better if you already have a network of advisors you can use.

You can run meetings, create presentations and present in front of investors or stakeholders

You can manage a cap table

You can manage administrative tasks in multiple countries

You have great experience in international and online businesses, you understand how taxes work and how online business operates

You are a data beast. You own excel and dashboards. You can dig your own data, which means you can work with the organization, both the tech side and the operations/sales to gather all the data you need.

You understand and you love tech, you can work with product and sales team and relate business KPIs to specific product features and specific sales operations

You have some experience with startups, investment processes, relevant startup documents like term sheets, convertible notes and you have a good understanding of startups' valuation and market.

You are not a 9-5 office person. You want to travel, work internationally, and fully embrace a cause with a full-in approach

You love difficult challenges and you are stimulated to work with startups and talented people. You are entrepreneurial, ambitious and energetic. You are a doer, you like to wear many hats when needed, and you are super goal-oriented


We normally review applications weekly. If we find a fit we will get back to you in less than a week.

The first part of the process involves an initial skype call.

The second part of the process will be a 1-2 day full working day with us (in person or remote)

The hiring period is divided into two phases, a 1 to 6 month trial period, and a 1 year to 3+ years contract after the trial.

The job is based in Italy (Marche region + Milano/Remote), with frequent travels abroad for specific work sessions.

For this position you will get about Net 3000Euro/month for the initial trial, and about Net 3500Euro/month for the contract (this may vary based on the experience)
You will also get a significant package of shares in the American holding company, with 3 years vesting period if your trial will be successful.


AliveShoes is a startup, which means we go fast, we don't follow the standard rules, we are hands-on and we do lots of extra jobs. We look for exceptional people with plenty of energy, lots of ambition that strive for excellence. If you want to start an amazing journey in the fashion-technology industry, grow fast, and learn a lot in just a few months, give this application your best shot.

Apply for this position REQUIRED *